Visit our Youtube channel at: http://www.youtube.com/user/sitefolio

In our March 2012 release, we updated the user interface for photo libraries. In order to help answer some questions  - here is an FAQ to help out.

Why did you update the Photo Library user interface?

Our goals were to, eliminate pop-ups, increase usability on touch devices, decrease page and photo load times, quickly print all photos and enable uploading of single or multiple photos via email.

How do I access the photo libraries and thumbnails? Same as before.

From your project, hover your mouse over Photos on the project navigation, then select desired library.

How do I view all thumbnails on one screen?

Under the thumbnails, select ‘show all photos.’

How do I scroll through the large photographs?

Select a thumbnail or the right and left arrows that appear when hovering over either side of the large photo.

How do I print a single photo? Right click on the image you wish to print.

Save image to your desktop. Print Image.

How do I print all photos in a slideshow?

Select Edit button in the upper right corner. Select ‘Download as PDF’. Print PDF

Can I hide the film strip when looking at larger photos?

Under the thumbnails, select “Hide Filmstrip.”

I’m in a slideshow, how do I get back to the page where I can view all photo libraries?

While viewing your slideshow, select ‘return to list’ located under the Edit button.

Can I download all of the photos?

Select Edit button in the upper right corner. Select ‘Download as Zip’.

How do I create a photo slideshow from email?

Obtain the create photo slideshow email address by selecting ‘Create Photo Slideshow via Email’ on the photo library list page. Drag photos into email, enter subject and send.

How do I add a photo to and existing photo slideshow from email?

Obtain the update photo slideshow email address by selecting ‘Upload Photo(s) via Email’ on the photo library context menu on the photo library list page. Drag photos into email and send.

This weekend we are releasing our March 2012 release. Here's a quick preview.

Heres a bit more information:

Ad-hoc Reporting: 

• includes project directory businesses and contacts. Ad-hoc reports may be filtered, grouped or sorted by business, discipline, contact and their job.
• includes the Location & Design Attributes custom field expansion.
• includes the Project Classification custom field expansion.
• apply sorting independent of grouping.

Location Master:

• location master: 200 custom fields including the addition of multi-select fields.
• project classification: 100 custom fields including the addition of multi-select fields.

Photo Library:

• upgrades user interface to eliminate pop-ups.
• upgrades user interface to increase usability on touch devices.
• upgrades user interface to integrate selection of thumbnails and view of detail photo onto single page.
• decreases page load times for photo library lists and photos.
• download all photos as single PDF document.
• upload photos to existing or new libraries via email.

Document Uploads Via Email:

• email single or multiple file attachments directly to project folders.
• upload of new versions of existing files with auto-matching

Photo Library Uploads Via Email

• email single or multiple photos directly to photo slideshows.
• create new photo slideshows via email photo attachments.
• support upload of embedded photos in email from iOS devices.

Email Archive and Discovery

• archive emails by project on any outgoing or incoming message.
• simply include one or more archive email address.
• capture the email thread as a single file with multiple versions.
• easily access all email threads within the document folder structure or fully-indexed search.
• protect email archives with flexible security.
• download entire email archive as a single ZIP file.

Various Updates

• IE9: photo library thumbnails now render
• Project Documents: user alerted when changing permissions and remove their own access
• Project Directory: v-card download now includes Country and Postal Code.

With Argon out the door and our customers centralizing their Diversity & Qualification Business Partner Information we are heads down working on our next major release Potassium.

In the meantime we have started a YouTube channel to host short videos to help our users get the most out of site|folio.

http://www.youtube.com/user/sitefolio

Here is the first in the series. Understanding how to subscribe to an email notification on a document folder. One of the many ways to be notified when activity occurs on a project.

How many emails do you send each day.  Dozens?  Hundreds?  You know they’re important, but there’s a good chance some of them get ignored in overstuffed Inboxes, especially the automated variety.  Our automated emails make notifying your team really easy - and sometimes even automated. We allow you to quickly select recipients, add to the body of the email, and include relevant links and attachments. 

In our most recent release we included an enhancement that is simple but powerful - custom subject lines.  Whether your using site|folio to send a folder update, a date change, or a request for information, the ability to also personalize the subject lines will ensure your automated emails get the attention they deserve.  This request comes straight from our clients - and we were happy to oblige.

In the past a notification subject line might have looked like this: ‘Notification: RFI 0005 Tenant Improvement Regency Mall’’ -- and it might have gotten lost in the shuffle.  Now, before sending, you can append a subject line.  Add ‘IMPORTANT!’ or ‘Please read tonight’ to make sure your email gets the attention it deserves.

Now our clients can have confidence their message gets through.

One of the most effective ways to present real estate site conditions and progress is through photos. But emailing them as attachments, putting them into folders, or uploading them into PowerPoint presentations is tedious, time consuming  work.  Plus, the sheer size of 4 megabyte photos drains email and server storage.

When we review clients’ storage needs too often precious space is taken up by cumbersome, unorganized photos.  To standardize the photo sending and accepting process, site|folio offers location and project libraries.  Our libraries automatically compress and organize photos into slide shows.  Some of our most successful clients run their weekly progress meeting via the most recent set of slides.   

In our next update we’re taking site|folio libraries to a new level.  Now clients will be able to:

• Add a single photo to an existing slide show.  In the past, once a group of photos was uploaded, no new ones could be added.  Now clients can add single photos to augment a slide show, or simply upload one photo as an entire show.
• eNotify team members of new or updated slide shows with links directly back to the library embedded in the email.
• Add notes directly on the photo detail sheet, making it easier to prepare a solid representation of conditions/progress.

Note: the original site|folio library features will still be in place:

• Upload, compress and create a muli-photo slide show in 2-4 clicks.
• Organize photos within each slideshow by sorting, adding and removing.
• Watermark each photo with custom text.
• Print the entire slideshow or download as a ZIP

 

Having all of your documents in an easy-to-reach repository is a necessity in today’s business environment.  The last thing document users want to do is wait for a download, open it on the desktop, modify, save changes, and then re-upload.  Tedious stuff.

Document Collaboration is sitefolio’s vitual workspace solution.  Next Friday we’ll upgrade the review and mark-up features of this edition by doing away with any pesky ActiveX or Java viewers that can get in the way of a clean, efficient user experience.  Now you can access any document in a single click with no hassles or updates.  With this upgrade Document Collaboration will:

• Operate in 99% of browsers (not just IE)
• Not require installation of ActiveX or Java components.
• Quickly notify others of markup via email.
• Render documents in seconds.

Essential features of DC remain the same:

• View and markup over 300 document types including CADD files.
• Save multiple versions of user generated markup.
• Expand to full-screen.

Let’s keep collaborating!